2019-2020 Parent Handbook

The Mission of the

Cimarron Montessori School

Planting the seeds of knowledge through nurturing curiosity, creativity, and imagination; inspiring a passion for excellence and life-long learning; cultivating a keen perception of the universe.

Cimarron Montessori School does not discriminate on the basis of race, color, religion, national or ethnic origin in hiring, promotion, or training of employees, nor in the admissions, rights, privileges, programs and activities of its students.

Annual Notification

The Asbestos Hazard Emergency Response Act of 1986 (AHERA) requires the inspection of all buildings in our school for asbestos. Cimarron Montessori School has complied with this act. A management plan documenting these inspections is on file for public review. Upon request, you may view the plan, which is located in the Administrative Office.

Cimarron Montessori School annually notifies all parents, teachers and other employees by posting this notice. Additionally, the school disseminates information regarding any asbestos related activities planned or in progress, by posting a notice, distributing handout bulletins/flyers and/or placing newspaper public notice statements.

The asbestos identified in our management plan will be checked regularly by a licensed asbestos company and by our staff to scrutinize any changes in the material, which could cause a health hazard. We will continue to monitor the asbestos as defined by EPA guidelines. If changes occur, our asbestos coordinator will notify the appropriate people as prescribed by law.

Cimarron was deemed asbestos free by the Oklahoma Department of Labor.

General Information


In April of 1975, the Cimarron Children’s House was opened in Enid, Oklahoma. The first classes were housed at the First Presbyterian Church and taught by Lorena Hunt. During its first year a strong parent organization was developed. As the years went by and expansion was needed, they began looking for a new building. In August of 1983, Cimarron moved to its present location at 419 W. Maple. The building was partially remodeled for the fall session. In December of 1984 the houses at 503 and 509 W. Maple were demolished to make way for a playground for the school. In March of 2008, the fund raising committee along with parent and community support installed a new 3,500 square foot playground structure and added a toddler area to the existing playground.

The school currently has six classrooms to accommodate ages 2 through 12 years of age, as well as a full size gymnasium area.


Toddler– Guided by Ms. Amy, is a program designed for children two and three years of age. The activities are designed to assist the child in developing large and small muscle coordination, order, sequencing of steps, and sharpening each of the senses. Some very basic pre-math and pre-language activities are included.

Transition– Guided by Ms. Leslie, this program is designed for children three years of age. The environment prepares the children for our Primary class. The children participate in activities involving fine and gross motor skills and also focuses on basic math and language skills, as well as multicultural activities, sensorial and practical life.

Primary– This program is designed for children ages three to six years. We have two primary classrooms, one guided by Ms. Paula and one guided by Ms. Rebekah. Exercises in practical life, sensorial, mathematics, and language are emphasized. Children work at their own pace on their own developmental level.

Extended Day– This program is designed for those students ready for full day instruction. These children participate in the primary class and then spend additional hours working with mathematics, language, and cultural materials. Ms. Paula is the Guide. She will identify primary students who are ready for Extended day instruction and extend them an invitation to join the program.

Junior Elementary – This class includes children ages six to nine years of age and is guided by Ms. Phyllis. The activities for this age group include advanced sensorial work, mathematics, language, the cultural subjects, science, computer, creative arts, music and drama.

Senior Elementary – Ms. Julie is our Senior Elementary Guide for ages nine through twelve years of age. Including traditional course selections, Cimarron offers algebra, geometry, biology, chemistry, world history, physics, foreign language, drama and computers. Students learn to give back to the community through community service projects. They also practice good stewardship of the earth.

Cimarron Montessori School is a 501(c)(3) non-profit corporation governed by a Board of Trustees and supported by a variety of committees.


Cimarron Montessori School follows the basic philosophy that every child carries unseen within them the person they will become. Emphasis throughout the program is upon meeting the individual learning needs of each student while maintaining excellent academic standards and encouraging a creative and appreciative attitude toward learning.

The purpose then is to help each student develop within themselves the foundations required for a lifetime of creative learning; to assist the development of the student’s physical, intellectual, psychological, social, and spiritual potential to the fullest. In order to develop this potential, the school believes that the child must have freedom within acceptable limits – a freedom to be achieved through order, self-discipline, decision-making, and responsibility.

The programs stress the presentation of attractive learning environments and discovery activities that help the student develop positive attitudes towards themselves, towards learning, towards books and school, and towards their environment. This Global Education shows the child how they are connected to the universe. Furthermore, the program assists them in developing those habits, attitudes, appreciations, skills, and basic ideas which they will need as an independent learner when they move from Cimarron Montessori School to junior and senior high levels.

Through carefully planned exercises in structured and orderly prepared environments, the school will offer successful experiences to the student to foster a sense of security, confidence in self as an independent learner, and courage to be creative and original in their attempts to express themselves.

Realizing that the only valid impulse to learning is the self-motivation of the learner; i.e. that children move themselves toward learning; the Guides at Cimarron will structure interesting environments which assist the development of self-motivation and self-discipline. Patterns of concentration, attention, perseverance, and thoroughness will be fostered to establish in the elementary years, confident and competent learners.

Schools have existed historically to teach children to observe, to think, to judge. Cimarron Montessori School includes those same teachings, while introducing the joy of learning; thus providing a framework in which intellectual and social discipline and responsibility go hand in hand.


Human Potential– Every child has within them the person they will become.

Freedom– In order to develop their physical, intellectual, and spiritual potential to the fullest, a child must have freedom – a freedom to be achieved through order and self-discipline.

Prepared Environment– The prepared environment possesses a certain order and allows the child to develop at their own speed, according to their own capabilities and in a non-competitive atmosphere during their first school years. The environment makes use of many materials which are sequentially ordered from sensorial, to motor, to intellectual areas. At each step of his/her learning the materials are designed to allow the child to work independently, to test their understanding and to correct their errors, therefore ensuring success.

Self-Motivation- Dr. Montessori recognized that the only valid impulse to learning is the self-motivation of the child. All human victories, all human progress, stand upon this inner drive.

Self-Discipline– If the child is free to learn, it is because they have acquired from their exposure to both physical and mental order an “inner discipline”. This is the core of Dr. Montessori’s educational philosophy. Patterns of concentration, perseverance, and attention to detail established in early childhood, produce a confident and competent learner in later years.

Joy of Learning– Dr. Montessori introduces the child to the joy of learning at an early age and provides a framework upon which intellectual and social discipline goes hand in hand.

Absorbent Mind– Every child has from the moment of birth a mind able to absorb their environment and take in knowledge. They have the power to teach themselves (i.e. the acquisition of knowledge). Dr. Montessori compared the child’s mind, during early childhood, to that of the sensitive plates of a camera. It could almost be said that by merely “spending their childhood in a hospital they would become a doctor.”

Normalization– Dr. Montessori used the terms “normal” and “normalization” to describe a unique process she observed in child development. Through this process, young children learn to focus their intelligence, concentrate their energies for long periods and take tremendous satisfaction from their work. Through continued concentrated work of their own choice, children grow in inner discipline and peace. This adjustment period usually takes about 6 weeks. Dr. Montessori called this normalization process the most important single result of our whole work.

Sensitive Period– Every child passes through successive stages of development – sensitive periods. During any particular sensitive period, the child shows an insatiable hunger for the acquisition of some particular knowledge or skill. The more fully the needs of one period are met, the greater will be the success of the next.

Repetition– There is a need within the child to repeat the familiar exercises of the Montessori classroom. It is this repetition which enables them to acquire knowledge and understanding, to demonstrate concentration, and to show the power of the human intellect. Once a child has mastered an exercise, the repetition which follows illustrates the joy of self-creation or the “Joy of Learning.”

Guide– A “Guide” is the Montessori term for the classroom teacher.

Global Education- An overall Montessori approach to education that involves helping children develop an awareness that everything in the universe is connected and interdependent and forms a harmonious whole and that they themselves are part of and contribute to that whole.


Class times:

Toddler, Transition, & Primary: 8:30 – 11:30

Primary Extended Day: 8:303:00

Junior & Senior Elementary: 8:153:15

Cimarron Montessori School has two ways to drop-off and pick-up a child. You may escort your child to and from class or you may choose to use our car pool.


When escorting your child, please enter on the North side of the building and walk your child all the way into the designated area. Parking is available on the north and west sides of the building. Additional parking is located in the parking lot on the south side of the school. The parking lot to the east is for Brown Funeral Home parking ONLY. Students arriving between the time period of 7:30am – 8:15am, USE ONLY THE GLASS GYM DOORS (West side of the building) for “Before Care” in the gym and check in with staff. If arriving more than 15 minutes prior to class, a “Drop In” rate will be assessed to your next month’s statement if you are not an all day student.

Toddler Students: Toddler parents are asked to escort their child to and from the gym at the beginning of school. As your child becomes familiar with school, you may begin using the carpool.

NOTE: If a child is to be picked up by someone other than parents or the regularly designated pick up person, a written permission slip must be sent to the office or notify the office of the change. Please let your child know who will be picking him/her up on any given day.


  1. It is mandatory that a written list of people authorized to pick up your child(ren) be filed with the office. This information is part of your application packet.
  2. For morning car pools, 11:30 car pools and 3:15 car pools please approach the building from the south to the north on Jefferson Street; a teacher will escort the children through the gym doors on the west side of the building.
  3. Extended day children and children leaving at 3:00 carpool will use the south side car pool door. Go down the alley from east to west and stop at the south Door of the building. Your child will be escorted out to you.

Drop-off Times Pick-up Times

Primary: 8:10-8:30 Primary ½ day: 11:30-11:40

Elementary: 8:10-8:15 Elementary: 3:15-3:25

Extended Day: 3:00-3:10

All children departing later than 10 minutes after the designated class times will be escorted to our After Care facility and charged the “drop in” rate on your next month’s statement. (See “Child Care Policy”). Please notify the office in advance if an emergency arises that prevents you from picking up your child on time.



Children are expected to arrive promptly by their designated class time. Tardiness is very disruptive to the teacher and the class as well as the child’s routine and may effect the child’s self-esteem. To eliminate any interruptions to classroom flow, all late arrivals must check in at the office and be escorted to their classroom. Any junior and senior elementary student arriving later than 8:15 a.m. will be considered tardy, except in cases of emergencies. These students are to come to the office and will be escorted to their classroom. Parents are encouraged to notify the school office as to the nature of the emergency.


The Cimarron School office will be open from 8:30 a.m. to 4:00 p.m. each school day. The office is not open during school breaks/professional days and may be closed on a school day for school related meetings off-site. Feel free to call or email the office. (580) 233-8820/ info@cimarronmontessori.org.


In order to keep abreast of any special functions, announcements, or instructions regarding your child and the school, please read the notices and newsletters sent home. Please check your child’s cubbies regularly. An information board is also located outside of the office. Any changes to e-mail addresses or contact information may be made in the office.

A DHS compliance file in reference to our two-year-old program is available to parents. This contains documents issued within the last 120 days from the Department of Human Services. This documentation includes child care licensing, monitoring reports, notices to comply, licensing concerns and child welfare investigative reports. These documents are available to parents at any time. To review, please speak to Ms. Suzette, our DHS Director.


We welcome parents to observe in silence at the classroom windows any time without notification.

Observations within the classroom are for silently watching the workings of a Montessori classroom. The parent does not engage in the activities of the children; instead, the parent watches as the children go about their daily routine. Our classes are open for observation from October 1 through April 30, with the exception of the Toddler Class. (The toddlers are easily distracted and don’t understand when mom and dad have to leave without them.) We encourage all parents to observe their child’s class during those times. Please schedule all observation times through the office during regular office hours. A list of guidelines will be given to you prior to your observation.


Standardized achievement tests are administered to elementary students in the spring. Test grade levels are determined according to age as of September 1st as mandated by the state of Oklahoma. The testing level may vary for a student transferring from a different school system whose grade has already been determined.

Parent conferences will be held in October and April. We encourage parents to ask questions, discuss concerns and/or complaints, share ideas, and increase knowledge on special topics concerning the children and the school. Conferences are scheduled with a sign-up sheet that will be posted on each classroom door. Please DO NOT bring children with you to the conference.

Conferences will not exceed the established time limits of 15 minutes for toddler and transition and 30 minutes for primary, primary extended day and for elementary. Please schedule a conference with your

child’s Guide if you have concerns regarding your child’s progress that need to be addressed before the next regularly scheduled conference day.


Oklahoma State law requires that Cimarron Montessori School report any suspected child abuse and/or neglect to the proper authorities.


Private Schools, such as Cimarron Montessori, are private entities and the state law is as follows: Carrying of any firearms or weapons in a government building or on school grounds is illegal and a felony, even if the citizen carrying possesses a concealed carry permit. The only exceptions to this law are for licensed government or security personnel, such as state police officers, agents of the federal government, and certain security guards.


  1. Tuition is charged on a yearly basis. Annual, semi-annual and monthly payment options are available.
  2. All monthly tuition payments are due on the first day of the month. Accounts not paid by the 15th of the month will be assessed a $25.00 late fee. Returned check fee is $20.00.
  3. Monthly tuition is paid in full for any child attending any part of the month’s class.
  4. A student will automatically be dropped if their tuition is over 60 days past due. The account will be placed for collection, and the person responsible for the account will be held liable for reasonable attorney fees and court costs.
  5. Material fees are in addition to total tuition and are due and payable in full prior to the first day of fall classes.


Cimarron coordinates with Enid Public Schools in weather emergencies. School closings will be announced over local radio and television stations the morning of closing. The television stations are: KOCO Channel 5, KFOR Channel 4, KWTV Channel 9. The local radio stations are: KNID 99.7 FM, KXLS 95.7 FM, KOFM 103.1 FM, KUAL 104.7 FM, KGWA 960 AM, KCRC 1390 AM.


Child care for those paying the additional fee above tuition rates opens at 7:30 a.m. and closes at 5:30 p.m. during the regular school year. In consideration of our child care employees the following policy will be enforced:

We expect pick up time for all students to be before or by the 5:30 p.m. closing time. If a parent is late, we allow no more than three five-minute grace periods. After 5:35 we charge $1.00 per minute until arrival of parent.


  1. Please provide the office with a copy of your child’s immunization record before enrollment. These records need to be kept current; come by the office and update the records as necessary. The current immunization schedule is as follows:

By two years of age By five years of age

DTaP 4 DTaP 5

Polio 3 Polio 4


HIB 1 Hep A 2

Hep A 2 Hep B 3

Hep B 3 Varicella 1

Varicella 1


  1. Report all absences due to CONTAGIOUS diseases to the office. There may be circumstances when a medical release will be required before your child may return to school.
  2. As a matter of courtesy towards the other children, parents, Guides, and aides, please keep your child home from school if they are ill. Following is a list of symptoms to guide you in deciding whether your child should remain home.
  • Fever, sore throat, rash, vomiting, diarrhea, earache, irritability or confusion. Fever is defined as a temperature of 100 degrees F. or higher.
  • Body rash with fever.
  • Diarrhea-runny, watery or bloody stools.
  • Vomiting-two or more times in a 24 hour period or once with other symptoms.
  • Sore throat with fever and swollen glands.
  • Severe coughing
  • Eye discharge-thick mucus or pus draining from the eye or pink eye.
  1. Before the child returns to school, they SHOULD BE SYMPTOM FREE FOR 24 HOURS.
  2. If your child is not feeling well at school, we contact a parent or authorized adult to take the child home. Please be certain that the office has an up-to-date list of parent’s business telephone numbers and emergency numbers (friends/relatives).
  3. Any child present at school will be assumed fit to play outside. If your child is not ill, but is not able to play outside for medical reasons, please send a note to school stating the reason.


If a child must take medication during school hours, parents MUST fill out a “Permission to Dispense Medication” form (available on the Information Board in the entry hall of the school) allowing staff to administer medication to your child. Please give medication, in the original container labeled with the child’s name, to your child’s guide so they can store it properly and in accordance with DHS regulations. Please send a measuring device with all liquid medications.


If an injury or accident occurs, leaving any kind of physical mark on a child, we notify the parent with a written report. If staff believes an injury may require medical attention we notify the parent immediately. If we cannot reach the parent, staff will follow the procedures set forth in the medical release form obtained upon enrollment at CMS.


As a general rule, personal items do not belong in school. Toys, treasures, money, etc. are to be left at home. Children are not permitted to play with them during class and they are easily lost. Any such items brought to school will be placed in the child’s bin and returned to the parents. Cimarron is not responsible for jewelry worn to school.

Montessori materials are very attractive to children and sometimes find their way into a child’s pocket, bin, or backpack. Please check routinely for small items that may belong to the school. Some of these materials are very expensive and difficult to replace. Please return any unfamiliar items brought home from school by your child.

Lost & Found

Items found which we are unable to locate the owner are turned in to the office.


Send a change of clothing, labeled with your child’s name, to be kept at school in case of bathroom accidents, water spills, etc. Remember to return a new change of clothing as needed and check for weather appropriateness as the seasons change.

Sew nametags or mark your child’s name with a permanent marking pen on all jackets, sweaters & coats. We strongly recommend soft-soled shoes, like tennis shoes, be worn to school to enable your child to participate effectively in activities that develop coordination.

Self-care is an important Montessori principle; therefore, clothing should not only be comfortable, but also allow the child to dress himself/herself independently. Please choose clothes that are comfortable and easy to clean in order to encourage independence. Clothes that are too good to risk stains should not be worn to school.


Children that are at school all day, whether full day instruction or half-day plus aftercare, may purchase hot lunch provided by the Sisters’ Cupboard through St Mary’s, or bring a cold lunch from home. If you elect to send a lunch from home, it should be clearly labeled on the outside with your child’s name. Please be sure to include eating utensils and a drink. We have refrigerators and microwaves in each room (or the lunch room for elementary students). To be included on the hot lunch order each day, be sure to check the correct day on the clipboard for each classroom by 8:45am. Elementary students are responsible for this themselves. Please note, we do NOT allow candy or pop in school lunches.


Your child will serve as host/hostess several times during the school year. We believe the children benefit from the variety of healthy snacks each CMS family can provide. Furthermore, they take great pride in choosing snacks for the class. Your child’s Guide will provide you with their classroom’s snack procedure & guidelines. If your child has specific allergies to certain foods, they must be listed in your application packet. Parents will be responsible for informing a child’s Guide about any food allergies. Check with your child’s Guide if you have questions about snack.

Note: All snacks provided must be store bought and sealed, in the toddler class. This includes parties and birthday celebrations, due to DHS regulations

This includes parties and birthday celebrations.


From time to time our older classes enjoy an educational field trip off site. As a smaller, non-profit school we do not have buses for field trips. Our teachers and volunteer parents are responsible for driving students to the offsite location for these events. A sign-up sheet will go out in advance of a field trip for parents to sign up as a driver/chaperone. The permission slip sent home for each event will include a statement that you allow your child to ride in the car of a teacher or another parent. We will make arrangements for personal car seats to be used. We also take advantage of our downtown location by taking walking field trips to places like the Enid Public Library and Leonardo’s.


If your child in enrolled in the Primary class for half day plus aftercare and will be taking a nap at school, we will provide them with a quilted blanket for nap. They are washed frequently by the school.

If your child is enrolled in the Toddler or Transition class we ask that you provide a SMALL blanket for nap time. These will be kept in their cubby at school and will be sent home to be washed.


The children enjoy celebrating their birthdays and other special personal events. We observe birthdays by singing “Happy Birthday” to the honoree. Toddler, primary, and extended day students also participate in the birthday child’s CELEBRATION OF LIFE. Ask the office or Guide for a form prior to your child’s birthday if you have not received one. We ask that you provide the information and photographs requested about each year of your child’s life so that as the child progresses in their celebration, the Guide can explain the various stages. Check with your child’s Guide before bringing snacks for the class.

Often parents wish to present a piece of educational material to the class in honor of their child’s birthday. This is shared with the children and a thank you is expressed to the honoree. Parents interested in giving a gift should contact their child’s Guide for a list of books or names of materials needed.

If there is a birthday party outside of school we ask that you not send invitations to school unless the entire class is being invited to the event.


Each teacher will let you know if their class has a show and tell day/time. If so, your child may bring a show and tell item to class to share with their classmates. Items should be educational or something special from home. Please do NOT bring toys or stuffed animals or gaming cards. Item may be placed in the classroom’s designated show and tell basket/bin. An appropriate short book may also be brought to class for reading during circle time for the younger classes.


We teach and remind our students about the school’s overall ground rules and policies. These include:

  1. Respect for self
  2. Respect for other children
  3. Respect for Guides
  4. Respect for environment

Each classroom will have age appropriate rules and policies of their own. We encourage and require a verbal settlement for all conflicts. The school does not tolerate physical aggression. Discipline methods include positive guidance, redirection, and the setting of clear-cut limits that foster the child’s own ability to become self-disciplined. If a child does not follow the ground rules, loses control, or becomes unreasonable, a staff member will talk to them and, if necessary, place them in a “time out” period until they have decided they are in control and ready to follow the rules. If there is a major behavioral or discipline problem, parents will be contacted for a conference to discuss corrective action. If behavioral problems become persistent and non-correctable, interrupting and interfering with the operation of an entire class or offensive to the Guide and/or aide or other children, it may be necessary to dismiss the child from the school. Cimarron Montessori School reserves the right to request and enforce the withdrawal of any child when the staff deems such action necessary. The following steps, listed as a guideline, not as a specific order, may be taken:

  1. The first offense will be handled within the school between the student and the Guide.
  2. Parents will be alerted of any discipline issues through incident reports sent home.
  3. A Parent-Teacher conference can be scheduled as necessary.
  4. For severe acts of aggression against another student, parents are called and the child will be sent home for the day.
  5. Dismissal from school- if discipline issues are continual with no signs of improvement.

In addition, we expect children to have respect for classroom materials. Any materials broken due to purposeful mishandling will be replaced at the parent’s expense.


Cimarron Montessori School views respect, morals, and discipline as a joint responsibility. Parents are respected and honored as the major influence in their child’s life. We expect that families play an ever present and committed role in their child’s behavioral attitudes. Only by a mutual commitment between parents and staff can we ensure a child’s success.

Children are expected to become normalized to the classroom by six (6) weeks. By normalized, we mean that the child has become accustomed to classroom routine and rules of operation. Each child is unique and some require more time than others to adjust to a new environment. We will schedule a meeting to discuss any adjustment problems. The school reserves the right to dismiss a child if they are unable to adjust.


The Cimarron staff encourages the parent’s participation in the educational process. An important part of parent participation is an open line of communication between the parent, the staff, and the Administrator. This policy is offered for the resolution of problems a parent may have with methods and activities that affect their child. The following steps are to be taken to state a grievance:

  1. Meet with your child’s classroom guide as soon as possible to arrive at one or more possible solutions.
  2. The parent and guide are to both meet with the Director if they are unable to arrive at an agreeable solution in order to resolve the situation.

This process is to provide your child with a peaceful and organized educational environment.


If at any time during the school year your child would like to give a special piece of work to the class, the class wish list is a great place to get ideas. The wish list for each class is posted on or near the classroom door at all times. Just select your wish item and return it to your child’s teacher either purchased or as a donation of the funds to purchase it for the class.

In addition to the individual CLASS wish lists, this year we will be starting a school-wide Amazon wish list. The items here are larger things that would benefit the entire school and make our daily life easier. The list is set to be public and is searchable under “Cimarron Montessori School 2019-2020”. Items can be purchased and sent directly to the school. We thank you in advance for any and all donations!


A wonderful attribute of the Montessori philosophy is the role you, as a parent, play in your child’s education. As a small non-profit school, your help is not only always welcomed, but sometimes needed. Throughout the year volunteers are needed to help with class materials, field trips, class holiday parties, fundraisers, etc. If you can help in some way, please just let us know. There will be more information and sign-up sheets for our various volunteer needs at the Back to School night on August 12th.


During the first few months of school we will be going over our ground rules. These rules are designed to create a feeling of pride and respect for one’s self and others, as well as developing the child’s inner control and discipline. Some of our ground rules are: walking feet, listening ears, quiet voices, gentle hands, responsibility for yourself, tapping on shoulder for assistance, respect materials and the environment, every new “work” requires a lesson, line time is listening time.


Separation Anxiety

Although some children happily start their new school year without a qualm, there are others for whom it is a difficult experience. This is especially likely to happen if there is a younger sibling at home and the child realizes that the baby will get undivided attention during school times.

If your child is fearful about being left at school, there are several things you can do. Before arriving, be calm and reassuring about your return at the end of the morning or end of the day. Explain when you will return. Give a hug and kiss and say “Have a good day and I’ll see you after school”. Then quickly leave your child at the classroom door. Lingering causes more anxiety to your child and his/her classmates.

Even if your child is shrieking as you leave (and some children do), continue out the door. We will step into the situation and help your child get over these fears. By leaving this way, you are saying to your child, “I know this place is a safe place for you.” Be assured that even the most chilling screams are over in a few minutes and this crying at the doors last only a few days.